Parts Card

A Parts Card lists the critical spares for one assembly: each part with its number, its substitute or supersession, the minimum stock the site keeps, and where it is kept. It answers the questions that stop a repair: "What's the part number?", "Can I fit the old one?" and "Do we have one?" For how Parts Cards fit with the other card types, see Field Cards.

This page shows a complete Parts Card, explains what each section captures, and then shows how to create one with the InSkill Field Card Creator skill.

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Note

The example is built from fictional AZ Copper Works records and the AZ Machine Works AM-650 manuals. Its pictures are illustrations marked For demo purposes only.

The Example Card

What Each Section Covers

A Parts Card is built around one table. Part numbers come from the maker; minimum stock and bins come from the site, so they are tagged as field values.

Example Questions

These questions were asked in Ask on Copilot (Truck) with the card uploaded, and InSkill GPT answered them correctly. Use them to check the card after you upload it.

How to Create a Parts Card

Parts Cards are created in Claude with the InSkill Field Card Creator skill. It takes part numbers, quantities and supersessions from the maker's parts manual, and minimum stock and store locations from the site's records.

Follow these five stages in order:

1. Gather the source data
2. Run the skill
3. Review the card
4. Upload to InSkill
5. Test the card in Ask

Gather the source data

Collect the site's stores records for the assembly: a stock review or min-max list, bin locations, and records of parts issued, superseded or out of stock. Add the maker's parts list and supersession table.

The source for this example is the stores review recorded on 2026-07-24, laid out as the planner keeps it:

The skill gives the review the source ID E0011. Later stores and shop events came from the typed field log:

id,date,shift,unit,tech,area,entry
E0020,2026-08-17,Day,B43558,AL,Hydraulic,"Raise hose 650-4251-00 weeping at the right cylinder. Hoist relief checked at TP-2: 2,700 psi. Relief cartridge had been turned in with no record. Reset to 2,500 psi, about 3/4 turn out. Replaced hose. Supervisor stand-down: no relief adjustment without supervisor sign-off."
E0026,2026-08-28,Day,Stores,KP,Parts,"Two old EHL 650-4215-00 found on the shelf. Planner confirmed from the parts manual that 650-4215-01 fits both; -00 used up to serial AZ65024-0240. Old levers tagged for older trucks only."
E0030,2026-09-09,Day,Stores,KP,Parts,"Hoist pump 650-4305-00 issued to B43558 (E0029). Stock now zero. Reorder raised; AMW Parts quoted 6 weeks."
E0035,2026-09-24,Day,Stores,KP,Parts,"EHL boot 650-4216-00 out of stock after E0025. Ordered 2."

The manual used was the AMW-MP-650-25 Maintenance and Parts Manual (hoist system parts, page 57; filters, page 51; superseded parts and 2024 to 2025 changes, pages 49 and 50).

Run the skill

In Claude, attach the stores review, the field log, the parts manual and the customer logo, and use a prompt like this:

Use the InSkill Field Card Creator skill.

Create a parts card for the critical spares of the hoist system on the AMW AM-650
haul truck, 2025 model year.
- Copilot: Copilot (Truck)
- Site: AZ Copper Works (prefix ACW)
- Source: the attached stores review and field log, July to September 2026
- Take part numbers, quantities and supersessions from the attached AMW-MP-650-25
  manual and cite the page; take minimum stock and bins from the stores review
- Number the parts to match an exploded view of the assembly
- Header: the attached AZ Machine Works logo

Review the card

Before you upload the card, check:

• Every page reads cleanly, no heading is stranded at the bottom of a page, and the card ID fits the header.
• Every field value appears in the source records, and every source ID on the card exists.
• Every value taken from the manual cites its page.
• The To be confirmed list names every gap, and who should close it.
• The settings file has InSkill GPT Answers, App and Web all on.
• No part number appears that isn't in the parts manual or the site's records.

Upload to InSkill

Field cards are uploaded with InSkill GPT Answers, App and Web all on. With App and Web off, InSkill GPT still uses a card, but doesn't show it as a resource in the answer.

1. Open the copilot, here Copilot (Truck), and open its Resources tab.
2. Click Bulk Upload and add the PDF.
3. Under Configure defaults for uploaded files, leave Published on. Under Visibility, leave App, Web and InSkill GPT Answers selected. Under InSkill GPT, leave Searchable and Parse selected.
4. Click Create 1 Resources, then Done.
5. Open the new resource and set Name, Keywords and Description from the settings file. Leave Prompt empty. Click Save. See Editing Resource Attributes.

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Note

Claude can do step 5 for you through the InSkill MCP Server: ask it to apply the .inskill.json settings file to the uploaded resource.

In this example the resource name is Field Card (Parts) | Hoist system critical spares.

Test the card in Ask

Ask the example questions in Ask on the copilot and check the answers against the card.

Output Reference

Files

The skill writes two files for each card:

The skill writes the card in English, even when the source records are in another language. It writes another language version, for example ACW-AZMachineWorks-AM650-Truck-R-001-ES.pdf, only when you ask for one. On request, it also delivers a kit with the template, builder, content files and images, so the card can be rebuilt after edits.

Card ID

Every card ID follows the pattern <Site>-<Brand>-<Model>-<MachineType>-<Code>-<Number>, and each language version adds a suffix:

Value tags

Every value on the card is tagged so Technicians and InSkill GPT know how far to trust it:

Status, version and review

Settings file

The settings file for this Parts Card:

{
  "card_id": "ACW-AZMachineWorks-AM650-Truck-R-001",
  "resource_title": "Field Card (Parts) | Hoist system critical spares",
  "language": "en",
  "base_language": "en",
  "is_base": true,
  "translation_group": "ACW-AZMachineWorks-AM650-Truck-R-001",
  "card_type": "parts",
  "status": "field",
  "version": "0.1",
  "review_date": "2027-01-29",
  "owner": "To be assigned",
  "copilot": "Copilot (Truck)",
  "visibility": {"vis_mvn": true, "vis_web": true, "vis_app": true},
  "keywords": ["hoist parts", "spare parts", "critical spares", "part number", "hoist pump part number", "650-4305-00", "EHL part number", "650-4215-01", "650-4215-00", "EHL boot", "raise hose", "relief cartridge", "return filter part number", "650-4310-00", "breather", "min stock", "bin location", "stores", "supersession", "AM-650"],
  "mvn_desc": "Hoist system critical spares. Parts card for the AMW AM-650 rigid haul truck.",
  "source_entries": "E0003, E0011, E0020, E0026, E0030, E0035 (AZ Copper Works field log, Jul–Sep 2026, fictional demo data). Manuals: SM p14; MP pp. 32, 49–51, 57. SM = AMW-SM-650-25 Rev. A Service Manual, MP = AMW-MP-650-25 Rev. A Maintenance and Parts Manual.",
  "file": "ACW-AZMachineWorks-AM650-Truck-R-001-EN.pdf"
}